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Cloud Spreadsheet – Finding your way around (and best practice)

Our Cloud Spreadsheets are designed for use on devices which don’t have Microsoft Office installed as standard. They can be used through any modern browser, and we recommend Google Chrome for the best experience.

The image below shows our 2019/20 Cloud Spreadsheet Dashboard

Sign In

There is an option in the top right to ‘sign in’ to Excel. This can be ignored, you do not need to be signed in to use our Cloud Spreadsheets

Calculation Mode: Automatic

In the bottom left of the screen, there is information on the calculation mode which is being used by the system. This should always be set to ‘Automatic’. If your spreadsheet shows a different value, click ‘Formulas’ at the top of the screen and ‘Calculation Options’. Select ‘Automatic’.

Tabs (e.g. Main Menu, Mileage, April19, etc)

These are different ‘sheets’ within your ‘spreadsheet’. You can click any of these to jump to the relevant section, instead of using the buttons located through the spreadsheet.

Zoom:  100% 

In the bottom right of the screen, there is the current zoom level for the display. You can use the plus and minus buttons to zoom into or out of the spreadsheet, to make it easier to view the figures on your device screen.


To print a copy of your current page, click the ‘File’ option at the top (under the word ‘Excel’) and select Print. Depending on the page you’re viewing, a preview should appear.

Save / download a copy to your device

You can save a copy of the spreadsheet to your device, should you wish to use the spreadsheet in the downloadable format at a later time. If you do download a copy, any changes made will not be synced to the cloud.

Updated on January 3, 2021

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