Additional Self Employment

Getting Started: Manage Businesses Screen

Before you can track income and expenses, you need to add your additional self-employment businesses.

To add a new business:

1. Navigate to the “Manage Businesses” page using the button menu
2. Click the “Manage Businesses” button to open the management modal
3. Scroll to “Add New Business” section at the bottom
4. Enter your business name in the “Business Name” field
5. Click “Add”
6. Your business will appear in the list above

To edit a business:

1. Open the “Manage Businesses” modal
2. Find your business in the list
3. Update the business name in the text field if needed
4. Check/uncheck the “Active” checkbox to activate or deactivate
5. Click “Save” next to that business

Important notes:

• Maximum of 5 additional self-employment businesses allowed
• Only active businesses appear in income/expenses dropdowns
• Businesses cannot be deleted (only deactivated) to preserve historical records
• Deactivating a business hides it from new entries but doesn’t affect existing records

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Recording Income

To add an income transaction:

1. Click “Add new” button in the top right
2. Fill in all required fields:
   • Date: Enter as DD-MM-YYYY (e.g., 15-06-2025) or DD/MM/YY (e.g., 15/06/25)
   • Description: Brief explanation of the income source
   • Business: Select from dropdown (only active businesses shown)
   • Amount (£): Enter in pounds and pence (e.g., 1500.00)
3. Click “Save”

The income table shows:

• Date in DD-MM-YYYY format
• Description of the income
• Which business it relates to
• Amount in £ with 2 decimal places
• Actions column with “Delete” button

Managing income records:

• Search: Type in the search box to filter by description
• Pagination: Use “Prev” and “Next” buttons to navigate pages
• Delete: Archives the record (soft delete – can be restored by administrators)
• Sorting: Most recent transactions appear first

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Recording Expenses

To add an expense transaction:

1. Click “Add new” button in the top right
2. Complete the required fields:
   • Date: Enter as DD-MM-YYYY (e.g., 15-06-2025) or DD/MM/YY (e.g., 15/06/25)
   • Description: What the expense was for
   • Business: Select from dropdown (only active businesses shown)
   • Amount (£): Enter in pounds and pence (e.g., 45.50)
3. Click “Save”

The expenses table shows:

• Date in DD-MM-YYYY format
• Description of the expense
• Which business it relates to
• Amount in £ with 2 decimal places
• Actions column with “Delete” button

Managing expense records:

• Search: Type in the search box to filter by description
• Pagination: Use “Prev” and “Next” buttons to navigate through records
• Delete: Archives the record (can be restored by administrators if needed)
• Sorting: Most recent expenses appear first

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Viewing the Annual Report

The Annual Report provides a comprehensive overview of your additional self-employment performance for the relevant tax year.

What the report shows:

For each business (shown separately):

• Business name with status indicator (Active/Inactive)
• Monthly breakdown table with columns for each month (Apr 2025 – Mar 2026)
• Income row: Total income per month
• Expenses row: Total expenses per month
• Profit/Loss row: Calculated automatically (Income – Expenses)
• Total column: Year-to-date totals on the right

Overall Summary section:

• Combined totals across ALL businesses
• Total Income (all businesses combined)
• Total Expenses (all businesses combined)
• Overall Profit/Loss (highlighted in blue border)
• Color coding:
  • Green background for income
  • Red background for expenses
  • Yellow background for profit/loss rows
  • Red text for losses, green text for profits

How to use the report:

1. Click “Annual Report” in the button menu
2. Review each business’s performance individually
3. Check the Overall Summary at the bottom for your combined position
4. Use this information for tax planning and business decisions
5. Print or save the page for your records

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